Job Description

Procore is seeking a Senior Executive Assistant to support core leaders of the company’s leadership team. In this role, you’ll manage a wide range of administrative and executive support-related tasks to optimize the effectiveness and efficiency of our executives.

As a successful Senior Executive Assistant, you’ll partner closely with external stakeholders, executive administrative staff, and the executive leadership team to support the executives’ increasing demands as Procore continues to scale globally. In an ever-changing and constantly shifting work environment, use your resourcefulness, organizational skills, flexibility, and warm, proactive approach to identify and solve current and anticipated challenges for your executives.

The position reports to the Manager, Office of the CEO. The candidate must be willing and able to work in our Carpinteria, CA headquarters office Monday-Friday, 8am - 5pm. We’re looking for someone to join us immediately.

What you'll do:

• Complete a wide variety of professional administrative tasks, including managing an active and complex calendar of appointments, monitoring and responding to emails, organizing travel and agendas, and completing expense reports

• Anticipate and proactively identify more effective and efficient ways to manage administrative tasks with professionalism and care

• Self identify and autonomously handle high impact projects which have broad organizational impact while maintaining confidentiality and discretion

• Proactively prioritize deadlines and conflicting needs and handle matters expeditiously to successful task/project completion

• Oversee the coordination and tactical planning for events and meetings, including preparing meeting content and presentation materials

• On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers and partners on matters related to their organization

• Collaborate and partner effectively with all executive stakeholders as well as high-profile customers, partners, and associates

What we're looking for:

• 5+ years experience in an administrative support role at the executive level, or equivalent work experience

• 3+ years experience using Slack, Google Workspace, and Concur

• Exceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetings

• Professional written and verbal communication skills with strong attention to detail

• Experience with complex executive company travel

• Exceptional organizational and decision-making skills

• Approachable demeanor with outstanding social and communication skills

• Demonstrated professionalism and ability to maintain the highest level of confidentiality

• Bachelor’s degree or equivalent work experience

Additional Information

Base Pay Range $76,200 - $104,775. Eligible for Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation, and has provided an estimated pay range for this role. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.

Perks & Benefits

At Procore, we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs, learn more details about what we offer and how we empower you to be your best.

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.

We are an equal-opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against employees on the basis of age, color, disability, gender, gender identity or expression, marital status, national origin, political affiliation, race, religion, sexual orientation, veteran status, or any other classification protected by law.

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