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HR Coordinator, Greece



People & HR
Posted on Friday, June 21, 2024

About The Opportunity

The successful candidate will be responsible for providing a high quality, efficient and timely employee life cycle (ELC) in Iron Mountain Greece which means covering assignments in the areas of HR administration (Ergani system management), training, compensation & benefits and performance management supporting the organisation in line with IM global expectations and legal requirements.

Key Accountabilities

1) Recruitment & Induction

  • Assist in Talent acquisition and recruitment

  • Facilitate Induction training and organise onboardings with line managers

2 )Contract management for permanent and contingent workers

  • Assist line managers with the process of contingent worker hiring through Temporary Employment Companies

  • Work closely with line managers to coordinate and upload any shift changes on Ergani system (training will be provided)

  • Assist HR Generalist with data collection and processing during payroll exercise

3 ) Employee Records Management :

  • Maintain Employee personnel files both electronically and paper always in compliance with applicable laws and regulations.

  • Assist in the preparation of HR reports and metrics as needed.

  • Collaborate with HR and other relevant departments to correct discrepancies and maintain data integrity.

  • Handle confidential information with discretion and ensure data accuracy.

  • Support Managers to Maintain Workday Data accurately in a timely manner.

4) Benefits Administration:

  • Administration of employee benefits programs and various employee allowances.

  • Assist employees with benefit-related inquiries and ensure timely enrollment or changes.

5) HR Policies and Procedures:

  • Assist in the development, implementation and maintenance of HR policies and procedures.

  • Provide guidance to employees on HR policies and procedures via MyMap (Servicenow).

  • Assist in special HR projects as assigned.

6) Compliance:

  • Stay informed about changes in labour laws and HR best practices.

  • Ensure local policies are in line with the legislative changes.

7) Offboarding of employees:

  • Liaise with the line manager to ensure all necessary documents during the Leaving procedure are completed.

  • Ensure smooth offboarding experience for the employee and their managers.


  • Bachelor's degree in Human Resources or a related field.

  • Proven experience in administering and supporting workforce management systems, with a focus on Ergani.

  • Min 2-3 years HR relevant experience


  • Fluency in written and spoken English

  • HR Systems proficiency: Workday and or Servicenow experience- advantage

  • Strong knowledge of Human Resources processes and procedures / policies

  • Strong knowledge of HR compliance and legislative matters

  • Working knowledge of payroll in Greece

  • Strong analytical and problem-solving skills.

  • Excellent communication and interpersonal skills.

  • Ability to maintain confidentiality and handle sensitive information with discretion.

  • Stakeholder management skills and an ability to gain consensus

  • Ability to work in a highly collaborative manner and successfully in a matrix organisation

  • Strong (clear and concise) communication skills

  • Good interpersonal skills, able to deal with and communicate clearly with colleagues from all levels of the IM organisation and with any external suppliers

  • Able to demonstrate ability to work across multiple work-streams and priorities simultaneously

  • Line management influencing, motivating and coaching others skills

What we offer

  • A defined and achievable career path.

  • Be part of an ever evolving global organisation focused on transformation and innovation.

  • A support system where you have a safe place to voice your opinion, share feedback, and be your true authentic self.

  • Global connectivity to learn from 26,000+ teammates across 52 countries.

  • Be part of a winning team who embrace diversity, inclusion, and our differences.

Category: Human Resources

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here .

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

Requisition: J0070025